WE’RE HERE TO MAKE YOUR BUSINESS A PIECE OF CAKE.

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Professional support for therapists who crave ease.

YOUR BUSINESS DESERVES BETTER BOUNDARIES.

YOUR BUSINESS DESERVES BETTER BOUNDARIES.

let's do this!

You didn’t build a therapy practice to drown in paperwork, phone calls, and intake forms. But somewhere between the admin tasks and the endless follow-ups, the passion got buried. You’re stretched thin, constantly “on,” and your to-do list never ends.

That’s where we come in. Cakewalk handles the backend chaos so you can get back to the part that lights you up: helping people.

You didn’t build a therapy practice to drown in paperwork, phone calls, and intake forms. But somewhere between the admin tasks and the endless follow-ups, the passion got buried. You’re stretched thin, constantly “on,” and your to-do list never ends.

That’s where we come in. Cakewalk handles the backend chaos so you can get back to the part that lights you up: helping people.

HOW IT WORKS:

Step One

Inquire

Fill out our quick inquiry form, and we'll send you a calendar link to book your discovery call. This personalized session is all about understanding your practice's unique challenges and goals. We'll explore how we can support your specific needs and determine if we're the perfect fit for your practice.

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Step Two

Pick a Package:

Following your discovery call, we'll develop a proposal tailored specifically to your practice's needs. Once you choose the package that’s right for you, we’ll book a launch call and send over the onboarding paperwork.

Step Three

Kick Things Off

Welcome to the Cakewalk Virtual fam! You'll meet your dedicated Virtual Assistant, who will be personally selected to match your practice's unique needs. During your launch call, we'll craft a tailored communication plan, define precise check-in methods, and create a clear path to achieving your practice's objectives.

pick your flavor 

BACK OFFICE SUPPORT

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MARKETING & CONTENT CREATION

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CLIENT CARE

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  1. Inbox Management
  2. Phone & Voicemail 
  3. Calendar Scheduling
  4. File Organization
  5. HIPAA Compliance 
  6. Writing Policies & Procedures
  7. EHR Management
  8. Paperwork Updates

  1. Inbox Management
  2. Phone & Voicemail 
  3. Calendar Scheduling
  4. File Organization
  5. HIPAA Compliance 
  6. Writing Policies & Procedures
  7. EHR Management
  8. Paperwork Updates

  1. Social Media Content Strategy
  2. Instagram Reels & Stories
  3. Content Calendar Planning
  4. Graphic Design
  5. Blog & Newsletter Assistance
  6. SEO Keyword Research
  7. Referral Development
  8. Website Content Updates

  1. Social Media Content Strategy
  2. Instagram Reels & Stories
  3. Content Calendar Planning
  4. Graphic Design
  5. Blog & Newsletter Assistance
  6. SEO Keyword Research
  7. Referral Development
  8. Website Content Updates

  1. New Client Consult Calls
  2. Scheduling Intake Appointments
  3. Insurance Verification
  4. New Client Paperwork
  5. Reschedules & Cancellations
  6. Billing & Invoice Management
  7. Client Communication
  8. Insurance Billing & Superbills

  1. New Client Consult Calls
  2. Scheduling Intake Appointments
  3. Insurance Verification
  4. New Client Paperwork
  5. Reschedules & Cancellations
  6. Billing & Invoice Management
  7. Client Communication
  8. Insurance Billing & Superbills

YOU MIGHT BE READY FOR CAKEWALK IF…

You’ve missed calls, skipped posts, or lost track of paperwork more than once.

You love your work but hate the constant behind-the-scenes chaos.

You’re ready to hire support but need someone who understands HIPAA, ethics, and confidentiality.

You want a team you can trust to handle things without micromanaging.

You’re craving ease, order, and breathing room.

— Emily Reid

I LOVE that they work specifically with health and wellness businesses. It's a completely different approach/mindset to communicating with potential clients, managing systems, and being sensitive to information received. It made me feel very comfortable delegating tasks knowing they understand therapy admin.

I'm just so beyond thankful for Cakewalk. I really wish I took this step sooner, so if anyone is contemplating it, it's 110% worth it!!

Occupational Therapist & Business Owner of Three23Therapy

— Karen Moore

With Cakewalk Virtual I have been able to dedicate my time towards small business tasks as well as client care. Not only are most of the business tasks handled by Cakewalk, but the worry about them being done correctly and promptly is gone.





Licensed Clinical Social Worker & Group Practice Owner of Bloom Mental Health & Healing

— Jena Garrow

Cakewalk has helped transform my business in so many ways. From helping me to set better boundaries, to creating a better process when booking clients, and taking all of the day to day menial tasks off of my hands, I am so grateful for all of the work they do for me on a daily basis.

They have helped me gain more confidence in my abilities to grow my practice and to focus on and achieve so many of my goals that have gone unfinished for a long time.




Licensed Mental Health Counselor & Group Practice Owner of Oceanside Counseling

kind words

LET’S MAKE YOUR WORKLOAD A LITTLE LIGHTER. AND A LOT SWEETER.

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